To Book a Corporate Event, read through the information provided on this page and fill the form out at the bottom. Once the form is submitted a PINHEADS representative will be in contact with you to finalize details and confirm your event.Click Here to download the Banquet Event Package as a pdf.
Vendors
Louie’s Bar and Restaurant operates a full catering service. No outside food or beverage of any kind will be permitted to be brought into PINHEADS, Louie’s Bar and Restaurant or Play*A*Lot. Certain circumstances may call for special consideration and are subject to the approval of the Catering Manager.
Service Fees
A 20 percent service fee will be added to food and beverage services. A minimum of one server for every 40 guests is required. If additional servers are needed and the server fee(s) are not included an additional fee of $14.95/hour per server will be charged. A minimum charge of 4 hours per server will apply. A sales tax of 7 percent will also be added to all applicable items.
Beverage Service
Dedicated bar service is $16.95/hour per bartender with a four hour minimum as well as a bar Set-up fee of $35 per bar set.
The state of Indiana requires that no one under the age of 21 will be served alcohol. As a result, Louie’s and PINHEADS staff reserves the right to verify age and refuse service to any person who, in their judgment, appears intoxicated. Renters/hosts are expected to drink responsibly so they can adequately supervise their guests and event.
Buffets will be cleared after a maximum of 2 hours. Hot/Cold food may not be left out more than 2 hours.
Final Guarantee
A final guarantee of the number of guests to be served is due to Louie’s Catering by 10 am, seven office business days prior to the event. This number is not subject to reduction. If no guarantee is received, the number of guests indicated on the Catering Agreement will be considered as such. Louie’s Catering will not undertake to serve more than 3 percent increase over the guarantee. You will be charged for the guaranteed number or the number attending, whichever is greater.
Facility Rental
One hundred percent (100%) of room fees and/or bowling packages are due before Louie’s/PINHEADS will hold the space. This deposit is non-refundable.
Billing
The entire balance of your account is due at least five office business days prior to your event. Visa, MasterCard, American Express, and Discover are accepted. If your total account exceeds the amount paid prior to the event, the difference will be due and payable at the end of the event.
Cancellation
All deposits are non-refundable. Deposits may be applied to reschedule event up to one year from origin date.
Tax-exempt Client
Tax-exempt organizations are required by state law to present a Tax-exempt Certificate along with the catering agreement. Indiana sales tax will be charged if a valid certificate is not presented by the event date.
Security/Liability
Louie’s/PINHEADS may require the renter to supply security personnel for the event at the renter’s own expense. Louie’s/PINHEADS will not assume responsibility for the condition of items supplied, rented or otherwise secured by the renter and used on the Louie’s/PINHEADS property.
Suite Capacity
Suites are limited to a maximum of 40 guests age 21 and over. We may require wristbands to be used by the renting party to limit the number of guests allowed in the suite. The renting party will be responsible for the distribution of the wristbands. Absolutely no sharing of wristbands is permitted. Only guests with wristbands will be allowed in the suite.
General Guidelines
Clients will have access to event space no more than 30 minutes prior to agreed upon start time for purposes of set up only. Event space will be open to guests no more than 15 minutes prior to the agreed upon start time.
No one is allowed to walk beyond the foul line at the end of the approach. Walking on the lanes or area beside the lanes is extremely dangerous due to conditioner on the lanes. Absolutely, no throwing multiple balls.
Supervision/Damages
It is the renter’s responsibility to supervise the party at all times. We reserve the right to remove any guest or end any party that we perceive to be out of control or in violation of any policies, procedures, or regulations. No refund will be applied if an event is terminated. The renter is financially responsible for any and all damages caused by themselves or their guests.
Smoking
Smoking is prohibited in all areas of the building including outside the front entrance. Smoking areas are available on the south side of the building and Louie’s patio. Guests MUST NOT wear bowling shoes outside (it will ruin the leather soles of the shoes). If guests must temporarily leave the building duing the event, they must change their shoes.
Decorations/Signage
All decorations must have the express, written approval of Louie’s Catering prior to the event. Use of nails, tacks, staples, carpet tape, masking tape, or any other adhesive is strictly prohibited. Confetti and glitter or similar substances may not be used during an event.
Fill out the information below to book an event. A PINHEADS representative will contact you once this form is submitted to finalize details. Filling out this form does NOT guarantee the event, that must be done with one of our representatives.